Palo Alto, CA 94304 | Work from home flexibility
Litigation Secretary
Industry: Legal
Status: Full-Time, Non-Exempt
Location: Hybrid – Palo Alto or San Francisco
Provide complex and specialized administrative support to attorneys and litigation teams
Draft, edit, and proofread pleadings, discovery, and court documents; manage redlines using Litera
Coordinate electronic court filings and arrange service of documents in compliance with state, federal, and local rules
Manage case calendars, track deadlines with docketing, and schedule meetings, depositions, and hearings
Handle attorney admissions to various courts and coordinate with vendors for service of process, court reporters, and videographers
Organize, maintain, and update litigation files in iManage and shared drives
Prepare subpoenas, deposition exhibits, conflict sheets, new business forms, and engagement/waiver letters
Assist with billing, expenses, travel arrangements, and other administrative tasks
Support attorneys with client communications, time entry (Intapp), and audit letter response preparation
Prestigious Am Law firm known for its collaborative and high-performing litigation teams
Opportunity to play a key role supporting complex, high-stakes litigation matters
Comprehensive benefits package
4+ years of litigation secretary experience in a law firm environment
Strong proficiency in Microsoft Office Suite and litigation applications (iManage, Intapp)
Knowledge of court rules, procedures, and legal terminology
Excellent drafting, proofreading, and communication skills with meticulous attention to detail
Ability to work independently and collaboratively in a fast-paced environment supporting multiple attorneys
Bachelor’s degree preferred