Executive Assistant
88 Guy Place, Suite 405 San Francisco, CA 94105 US
Job Description
Industry: Legal
Status: Full-Time
Location: Hybrid (San Francisco)
THE ROLE YOU WILL PLAY
- Manage calendars for Managing Partner and, as needed, for other firm attorneys; schedule meetings and appointments
- Coordinate executive communications, including taking calls, responding to emails and interfacing with clients
- Prepare internal and external corporate documents for attorneys and clients
- Maintain organized electronic files for all documents (we are a paperless firm)
- Make travel and accommodation arrangements
- Assist the Managing Partner with firm marketing efforts, manage social media
- Arrange firm-related events, including staff appreciation, client facing and other business development events
- Assist in marketing efforts including creating client development pitch decks, social media posting, branded gifting and more
- Distinguished boutique full service Intellectual Property firm
- Diverse and inclusive staff, enjoyable family-like atmosphere
- High-profile client list across 100+ countries, including famous and widely-known trademarks
- Exceptional compensation plus benefits including 401k company matching, comprehensive medical insurance, desirable PTO policy, and more
- Bachelor’s Degree
- Minimum of 4 years (ideally 7+ years) of experience as an Executive Assistant reporting directly to an executive or senior manager
- Strong communication, problem solving, leadership and diplomacy skills to interact with lawyers, staff and vendors on a regular basis
- Exceptional organizational skills and super follow through and project management experience
- Must be comfortable working independently
- Proficiency with Microsoft Office Suite, Mailchimp a plus
- Prior law or related professional services firm experience a plus
- Prior Marketing background a plus
- Thoughtful attention to detail